Instructions for Authors

Preparation of the Final Manuscript

All papers have been reviewed in the same manner with the same standards and will be published with no distinction between oral and poster papers in the proceedings. 

Authors of accepted papers need to prepare their final manuscript by following the instructions and incorporating the reviewers’ suggestions. Remember that it will be part of IEEExplore and, thus, visible worldwide.  

  • The final manuscript should be limited to four pages (including figures, tables, and references). Please do not exceed this limit; otherwise, it will be removed from the Conference Program. 
  • Final manuscripts must adhere strictly to the conference format. Use the templates available here https://www.ieee.org/conferences/publishing/templates.html, and do not modify font size, spacing, or margins.
  • Do not put page numbers on your document. Appropriate page numbers will be added when the conference proceedings are assembled.
  • Papers must be submitted in Adobe Portable Document Format (PDF). Please make sure that you submit a valid PDF to the submission system. Adobe Acrobat is the preferred way of generating a PDF file, but there are many other options that produce quality PDFs as well.
    • PDF files: 
      • must not have Adobe Document Protection or Document Security enabled, 
      • must have either US Letter or A4-sized pages,
      • must be in first-page-first order, and
      • must have ALL FONTS embedded and subset. 
  • ALL FONTS MUST be embedded in the PDF or PostScript file. Please refer to your PDF file generation tool’s user guide to find out how to embed all fonts. 

 

File Name – Camera Ready Paper

The filename of the document must be the unique submission identifier (Paper ID), followed by “_CR” (Camera Ready), followed by the appropriate extension (.pdf). 

For example, if the paper was assigned ID 174, you must submit your file with the name ”174_CR.pdf“. 

The paper submission process will append the filename with a unique identifier when it is stored on our system, so multiple submissions with the same name will not overwrite each other and will be distinguishable. 

 

Electronic Paper Submission 

To submit your final Camera-ready paper (in PDF format) and author information, go to the following Paper Submission link.

 https://easychair.org/conferences/?conf=migars2023 

 

IEEE Electronic Copyright Form (eCF)

IEEE requires that the author of every accepted paper signs a copyright agreement.

To sign the agreement via EasyChair, you should

  (1) log in to EasyChair;

  (2) click on “Alerts” in the main menu;

  (3) click on “IEEE copyright agreement for paper XXXX “.

If there is no such link under your Alerts menu tab, then one of the authors already signed the agreement on behalf of all authors. 

 

Copyright Issues for Web Publication 

Suppose you plan to publish a copy of an accepted paper on the Internet by any means. In that case, you  MUST  display the following IEEE copyright notice on the first page that displays IEEE published (and copyrighted) material: 

Copyright 2023 IEEE, ISBN 979-8-3503-4542-1. Published in the IEEE 2023 International Conference on Machine Intelligence for GeoAnalytics & Remote Sensing (MIGARS 2023), scheduled for 27 – 29 January 2023 at Hyderabad, India. Personal use of this material is permitted. However, permission to reprint/republish this material for advertising or promotional purposes, creating new collective works for resale or redistribution to servers or lists, or reuse any copyrighted component of this work in other works, must be obtained from the IEEE. Contact: Manager, Copyrights and Permissions / IEEE Service Center / 445 Hoes Lane / P.O. Box 1331 / Piscataway, NJ 08855-1331, USA. Telephone: + Intl. 908-562-3966. 

If you post an electronic version of an accepted paper, you must provide the IEEE with the electronic address (URL, FTP address, etc.) of the posting. 

If you have any queries about the papers, please contact the publication chairs

Alejandro C. Frery alejandro.freryorgambide@vuw.ac.nz

Hitendra Sarma hitendrasarma@ieee.org

Gulab Singh gulab.singh@iitb.ac.in

 

Required Author Registration 

Be sure that at least one author registers to attend the conference using the online registration system available through the conference website. https://migars.org/#register-to-event

Each accepted paper being presented must have at least one author registered, with the  payment received  by the author registration deadline to avoid being withdrawn from the conference and the proceedings. 

 


Presentation guidelines (Oral/Poster) for both in-person and online modes – MIGARS 2023

The conference is a hybrid one, and the posters and oral presentations can be made in person or online.

Oral Presentations: 

  • Each oral presentation is allocated 15 minutes (12 minutes for presentation and 3 minutes for Q&A). 
  • Presenters shall prepare slides for a 12-minute presentation either in PowerPoint or PDF format, for each paper.
  • All the authors are expected to prepare a 12-minute pre-recorded presentation video in MP4 format and upload it to the link provided.
  • In-Person: The presentation will take place at the conference venue, where one of the authors is expected to take the questions from the audience.
  • ONLINE: The corresponding author is expected to be present (virtually) during the scheduled time to take questions from the audience.

NOTE: No representation will lead to the removal of your paper from conference proceedings. 

 

Poster Presentations:

  • Each poster presentation is allocated 8 minutes (5 minutes for presentation and 3 minutes for Q&A). 
  • Presenters shall prepare slides for a 5-minute presentation either in PowerPoint or PDF format, for each paper.
  • All the authors are expected to prepare 5 mins pre-recorded video of the presentation in MP4 format and upload it to the link provided.
  • In Person: 
    • The presentation will take place at the conference venue, where one of the authors is expected to be present to take questions from the audience.
    • In addition, authors who are attending the conference in person are requested to prepare a poster in landscape format: 48″ wide x 36″ high (121.92 x 91.44 cm)) to be displayed at the conference venue. 
  • ONLINE: The corresponding author is expected to be present (virtually) during the scheduled time to take questions from the audience.

NOTE: No representation will lead to the removal of your paper from conference proceedings.

 

File format, naming, and link to upload the files:

  • The filename of the video file must be the unique submission identifier (Paper ID), followed by “_VP” (Virtual Presentation), followed by the appropriate extension (.mp4). For example, if the paper was assigned ID 174, you must submit your file as ”174_VP.mp4”.
  • The link to submit the video will be provided by 15 January 2023 and the last date for submission of video presentations is 20 January 2023.

 

 

Creating a presentation video

(1) Tools Available

Several tools are available to easily record a presentation, almost all available on MacOS or Microsoft Windows, and some on Linux operating systems.

The simplest is to create a Voice Over PowerPoint presentation:

https://support.office.com/en-us/article/record-a-slide-show-with-narration-and-slide-timings-0b9502c6-5f6c-40ae-b1e7-e47d8741161c

and convert it to MP4

https://nursing.vanderbilt.edu/knowledge-base/knowledgebase/how-to-save-voppt-to-mp4/

Alternatively, you can use a software suite such as Camtasia to achieve a similar result.

Finally, you can use any meeting software, as long as you have a good quality recording and your final file is in the MP4 format. Here are some links to instructions on recording a meeting on common platforms:

(2) Audio/Video File Requirements
  • Dimensions: Minimum height 480 pixels
  • File size: Maximum 100 MB
  • Aspect Ratio: 16:9 (widescreen format)
(3) Tips for Recording
  1. Check that your final video and audio play directly in common web browsers like Chrome/Chromium, Firefox, etc., by dragging the video file onto a browser window. You may need to re-encode the video file with different parameters if there is no audio or video portion played on the web browser.
  2. Use as quiet an area as possible.
  3. Avoid areas that have echo:
    1. Rooms should be fairly small;
    2. Sound dampening with carpeting, curtains, and furniture.
  4. Hardline internet connections are highly recommended, but a strong Wi-Fi connection should do the job if unavailable.
  5. A good headset with a microphone set close to your mouth BUT away from the direct line of mouth to reduce “pops”. Avoid using default, built-in microphones on your computer, if possible.
  6. Do a test recording of a couple of minutes and review the sound and picture quality, in the MP4 format, and check the bit rate before recording your entire presentation. Make adjustments as needed.

 

Link to upload the files

https://forms.gle/t5YrEEThXnUrscdF9